Executive Assistant to Vice President Job in Dearborn 48126, Michigan US
Phenomenal opportunity to join a prestigious Michigan based firm and become a primary point of contact for a busy Vice President.
As the Executive Assistant, you will oversee daily Executive and Administrative operations to keep this Vice President on track throughout the day. EXECUTIVE RESPONSIBILITIES · Oversee daily Executive and Administrative operations for Vice President; this will include both business and personal projects· Take full ownership of the successful completion of short-turnaround special projects as assigned· Assist in preparation of presentation materials · Create and maintain a meticulous filing system for each company of the VP· Develop systems and processes to help increase efficiency· Track and chart competitive activity of sales and recruiting staff· Contact management (Maintain and manage appointment schedule, telephone calls and emails for VP) This includes monitoring and relaying busy calendar appointments to VP and Executives to whom they may concern · Research and development of materials for meetings· Coordination of meetings & car arrangements including air and ground travel for VP, consultants and others as needed · Communicate directly with clients, allies and VIPs· Proofread communication of all types· Manage incoming mail and packages and prepare outgoing mail and packages· Coordinate events, conference room set-up, and catering· Must maintain discretion regarding confidential information that passes through the office REQUIRED SKILLS · Interpersonal skills: First class communication and interpersonal skills including tact, diplomacy and confidentiality.
He/she will be in constant liaison with senior, high profile clients and candidates, and often will be the first point of contact · Project Management: Able to set priorities, anticipate changing requirements, communicate actions succinctly, and give direction to colleagues in an inclusive and encouraging manner · Time Management: Ability to multitask and adapt to constantly shifting priorities due to the ever-changing and fast moving environment in which we operate, often to tight deadlines · Process-driven: Capable of processing large volumes of work, often under pressure, within structured systems · Detail-oriented: Accuracy and speed in preparation of candidate reports, references, proposal letters, briefing documents, etc., for presentation to the client · Computer literate: Fully conversant with and possess a recent track record of effectively using Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to use research tools, ie the Internet for extracting desk-based research if necessary PERSONAL CHARACTERISTICS · Initiative to act without direction, ie acting on behalf of the VP in discussions with clients, candidates and colleagues· Ability to anticipate the VP’s business development and assignment needs; a proactive approach to ensure that the VP operates to their full potential and that meetings, assignments and strategic planning sessions run smoothly with materials prepared in advance.
· An enthusiastic, innovative and entrepreneurial approach to systems and processes, willing to suggest or experiment with improvements where beneficial.
Also willing to contribute ideas and improvements to business processes and discussions, comfortable supporting, challenging or directing fellow team members where necessary, including the Vice President.
· A team player with a hands-on, can do attitude who thrives in a entrepreneurial, growing, non-hierarchical work environment.
· Must be willing to work flexible hours when needed.
We are looking for someone to commit long term and become a solid member of our corporate team.
Bring your natural drive and fantastic interpersonal skills to this role and play a vital part in keeping things running smoothly for this busy Vice President.
To apply, submit your resume in WORD format with Executive Assistant to VP in the subject line.
Executive Assistant to Vice President Job in Dearborn 48126, Michigan US